Schedule Zoom Meeting & Add to Calendar

Setting up a Zoom Meeing:

iPhone - Schedule Zoom + Add to Calendar

1. Open the Zoom Workplace app and sign in using your Google work account/work email.

2. Tap Meetings and then the + or Schedule option.

3. Enter the meeting name, such as Meeting with [add the Employee Name].

4. Select the date and time and the expected duration and save it

5. Choose the option to Add to Calendar if prompted and add it to Google calendar

6. Add the employee’s email as an invitee/guest.

7. Confirm the Zoom meeting link is included. Tap Save and send the invitation.

Android - Schedule Zoom + Add to Calendar

1. Open the Zoom Workplace app and sign in using your Google work account/work email.

2. Tap Meetings and then schedule or the + button.

3. Enter the employee’s name as the meeting title, choose the date and time & set the duration.

4. Tap Save/Done and select Add to Calendar. Choose Google Calendar.

5. Add the employee’s email under Guests and make sure the Zoom link is included. Tap Save and send the

6. invitation.

Desktop - Schedule, Add to Calendar & Record

1. Open the Zoom Workplace app and sign in using your Google work account/work email.

2. Then click Meetings and click Schedule a Meeting.

3. Enter the employee’s name in the meeting title, choose the date and time and set the expected duration.

4. Open Options or Advanced Options and turn on Automatically record meeting.

5. Choose your local computer for the recording and click Save.

6. On the meeting confirmation page, click Google Calendar. Google Calendar will open with the Zoom link already

7. included.

8. Add your employee’s email under Guests and double-check the date and time.

9. Click Save and send to send the calendar invitation.