Travel from home to/from airport
Employee should select the least expensive option below.
Option 1
Park your vehicle in long term/least expensive parking.
Option 2
You may take Uber or Lyft to and from your home for travel to the airport if the cost is less than option 1. If Uber or Lyft is used, you should select the least expensive option at the time of booking. Tips should not exceed 20%
Travel from airport to hotel
If you are visiting an area where there are employees, it is preferred to have an employee pick you up from the airport. If this is not possible, you may take Uber or Lyft. In this case, please select the least expensive option at the time of booking. Tips should not exceed 20%.
Meal Reimbursement Guidelines
To help ensure a smooth and timely reimbursement process, please follow the step-by-step guidelines below when submitting meal expenses.
Step 1: Submit Each Meal Separately
Each meal for each day must be submitted as a separate expense
Step 2: Provide a Complete Itemized Receipt
Your receipt must clearly show:
List of items ordered (No Alcohol will be reimbursed)
Date should be visible
Rate
Tip amount
Total amount
Please note: Credit card slips alone are not sufficient. Only itemized receipts will be accepted.
Step 3: Stay Within Policy Limits
Meals will only be reimbursed within the approved business limits outlined below.
Step 4: Submit on Time
Reimbursement requests should be submitted within the same pay period in which the expense was incurred. Please make sure to submit these at least 3 days before the pay date (by Tuesday night). Anything submitted after the deadline will be included in the next pay period.
Step 5: Review Eligible Items
Alcohol is not reimbursable and will be deducted from the total reimbursed
Non-business-related items are not eligible unless pre-approved
Maximum reimbursable tip is UPTO 20% (Excess won't be reimbursed)
Company Card Usage
Meals should be reimbursed through expense reports and not charged to the company card, except for:
A new hire’s first-day meal
PRE-APPROVED and scheduled team bonding meals
New Hire Lunch Guidelines
Budget: UPTO $40 total (for both trainer and new hire)
Please keep it simple (e.g., Chipotle or similar)
Company credit card may be used
Submit the expense report with the itemized receipt
Meal Reimbursement Limits While travelling
California-based employees
Employees may pay for meals themselves while traveling, and submit an expense report for reimbursement. We attempt to book hotels with free breakfast whenever possible.
The maximum amount for each meal is:
Breakfast: up to $16 (only if breakfast is not included with hotel)
Lunch: up to $19
Dinner: up to $28
Alcohol is not reimbursable. Any alcohol will be deducted from the total amount prior to reimbursement.
Maximum reimbursable tip amount is 20%. Excess tips will be deducted from the total amount prior to reimbursement.
Non-California-Based Employees
Except where the law states otherwise, non-California based employees may pay for meals themselves while traveling, and submit an expense report for reimbursement. We attempt to book hotels with free breakfast whenever possible.
The maximum amount for each meal is:
Breakfast: up to $15 (only if breakfast is not included with hotel)
Lunch: up to $15
Dinner: up to $20
Overnight requirements
From time to time, you may be asked to stay at a hotel when driving long distances. Staying overnight can avoid employees driving while tired, which can be dangerous. Staying at a hotel is also sometimes cost-effective for the company in avoiding overtime charges. If you refuse hotel accommodations, and want to drive home, we cannot stop you. However, you will be considered clocked out from your last work location, and further driving time is not compensable.
Overages
If an employee charges something on a company card that is not approved, or goes above company policy limits, the company reserves the right to deduct the amount from the employee's pay.